I-9 Services

EMP Trust offers comprehensive Form I-9 consulting services delivered by an experienced team of HR, legal, compliance, and IT personnel who provide professional support on a wide variety of Form I-9 matters. The consulting services focus on improving Form I-9 compliance through expert guidance tailored to your organization’s specific needs and challenges. A key component of the consulting service is the auditing of existing I-9 forms, where EMP Trust’s experts review your current I-9 population to identify errors, omissions, and areas of non-compliance. Following the audit, the team develops a remedial action plan and comprehensive compliance strategy to address identified issues and prevent future problems. This consulting approach ensures that organizations not only correct existing compliance gaps but also establish sustainable processes and best practices for ongoing Form I-9 management. The consulting services are particularly valuable for organizations preparing for government audits, implementing new I-9 processes, or seeking to improve their overall compliance posture.

EMP Trust provides specialized data entry and migration services to help organizations transition from paper-based or legacy electronic systems to modern, compliant I-9 management solutions. The data entry service focuses on converting paper documents to an electronic format, which involves scanning physical I-9 forms, extracting the data, and inputting it into EMP Trust’s electronic system with careful attention to accuracy and completeness. This conversion process eliminates the need for physical storage of paper forms, makes records instantly searchable and retrievable, and ensures that all historical I-9 data is preserved in a secure, compliant digital format. For organizations already using electronic I-9 systems, EMP Trust offers data migration and mapping services to transfer information from other electronic solutions into the EMP Trust platform. This migration process involves careful mapping of data fields to ensure that all information is correctly transferred, validation to identify any missing or incorrect data, and reconciliation to confirm that the migrated data matches the source system. These services minimize disruption during system transitions and ensure data integrity throughout the conversion process.

EMP Trust offers comprehensive training programs designed to educate key employees on Form I-9 compliance requirements, best practices, and proper procedures. The training services include specialized instruction for different roles and needs within your organization. For HR personnel and managers responsible for completing Section 2 of Form I-9, EMP Trust provides detailed training on document examination, identifying acceptable documents, avoiding common errors, and understanding anti-discrimination requirements. The company also offers HR remediation training specifically focused on teaching employees how to identify and correct errors on existing I-9 forms in a compliant manner, which is critical when conducting internal audits or preparing for government inspections. Recognizing that organizations need flexible training options, EMP Trust provides online training and video resources for on-demand use, allowing employees to access training materials at their convenience and revisit content as needed for reference. This multi-format approach ensures that all employees involved in the I-9 process receive appropriate training regardless of their location, schedule, or learning preferences, ultimately reducing errors and improving overall compliance.

EMP Trust provides comprehensive system integration services to ensure that their electronic I-9 forms and E-Verify services work seamlessly with your existing HR technology infrastructure. The integration services begin with system design consultation, where EMP Trust’s IT professionals work with your team to design an optimum solution that meets your specific needs, workflows, and technical requirements. This collaborative approach ensures that the integration aligns with your organization’s processes rather than forcing you to adapt to a one-size-fits-all solution. EMP Trust handles the integration of existing systems such as applicant tracking systems (ATS), human resource information systems (HRIS), payroll platforms, and other HR technologies with their electronic I-9 forms and E-Verify services, enabling data to flow seamlessly between systems and eliminating duplicate data entry. The integration services include comprehensive support for testing and implementation through the test, quality assurance (QA), and production release phases, ensuring that the integration is thoroughly validated before going live and that any issues are identified and resolved during testing rather than in production. This methodical approach minimizes disruption to your operations and ensures a smooth transition to the integrated solution.

EMP Trust collaborates with reputed law firms, attorneys, independent legal practitioners, and HR professionals who provide specialized legal, compliance, and audit services for Form I-9 matters. This collaborative approach recognizes that many organizations require or prefer to work with external legal counsel for I-9 compliance matters, particularly when dealing with complex situations, government audits, or remediation of significant compliance issues. EMP Trust works closely with these legal and audit professionals to provide the best choices for your organization while keeping your data privileged and confidential at all times. This means that EMP Trust can coordinate with your legal counsel to ensure that I-9 audits and remediation efforts are conducted under attorney-client privilege, protecting sensitive findings from disclosure. The company’s experience working with legal firms means they understand the documentation and reporting requirements that attorneys need, can provide data and reports in formats that support legal analysis, and can implement recommendations from legal counsel efficiently. This partnership approach ensures that organizations receive both technical expertise from EMP Trust and legal guidance from qualified attorneys, creating a comprehensive support system for I-9 compliance.

EMP Trust’s professional services team is uniquely qualified to provide Form I-9 services because it comprises experienced personnel across multiple disciplines—HR, legal, compliance, and IT—creating a comprehensive expertise that addresses all aspects of I-9 management. The HR professionals on the team understand the practical challenges of managing I-9 processes in real-world employment settings, including high-volume hiring, remote employees, and diverse workforces. The legal and compliance experts bring deep knowledge of immigration law, employment eligibility verification regulations, and evolving USCIS guidance, ensuring that all services and recommendations are legally sound and current with the latest regulatory requirements. The IT personnel provide technical expertise in system design, integration, data migration, and security, ensuring that electronic I-9 solutions are robust, reliable, and properly integrated with existing systems. This multidisciplinary approach means that EMP Trust can address the full spectrum of I-9 challenges—from legal compliance to operational efficiency to technical implementation—providing organizations with truly comprehensive support. The team’s extensive experience across industries and organization sizes means they’ve encountered and solved virtually every I-9 challenge that can arise, bringing proven solutions and best practices to each client engagement.