Employee Onboarding Software

Manage employee Onboarding with Forms, Tasks and new hire Portals across countries with multi-language support.

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New Hire Onboarding Software

Onboarding new hires with engagement portals

HR orientation and paperwork completion

Our Onboarding wizard allows new hires to easily learn about your company culture, complete all required paperwork, understand HR policies, sign up for benefits, understand all required tasks, view training and orientation schedules and be ready for work from day one.

Every new employee gets relevant information & Forms package based on location, department and job positions with custom welcome messages, videos, and training content based on new hire type.

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Employee Onboarding

"The process by which new hires get adjusted to the social and performance aspects of their jobs quickly and smoothly, and learn the attitudes, knowledge, skills, and behaviors required to function effectively within an organization”.


Electronic New Hire Paperwork

Forms management & new hire paperwork

Convert all your traditional paper forms to electronic

We maintain and update all required employment Forms for every location or country you do business in, helping you easily manage company specific documents for the employee Onboarding process.

Forms can be set-up to display by each location needs with configurable profiles based on employee hire type and can be configured to display instructions. With an extensive library of Forms, new hire letters and support for any of your custom Forms, we offer complete electronic Forms with document management & retention.

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New hires task management in HR Onboarding

Manage internal and external tasks associated with new employees

Our process will manage all internal and external tasks associated with a new hire Onboarding process. This includes task assignment and key account provisioning to departments and managers, automated email notifications, work, collaboration and monitoring of tasks and activities to ensure all the required tools are ready for the new employee on the first day of work.

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New hires task management in HR Onboarding
Form I-9 & E-Verify

Form I-9 & E-Verify

Manage compliance, reduce error and risk

Our employee Onboarding software gives you complete electronic I-9 functionality, including support for remote hires. Generate Form I-9 electronically, ensure completion, reduce errors and meet any USCIS requirements with detailed audit reports and logs. As a certified DHS employer agent, our own E-Verify software provides an end-to-end Form I-9 & E-Verify process reducing error and compliance risks. Our solution reduces costs, ensures a consistent process, provides detailed case management, form guidance and makes it easier to stay compliant.

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Our valuable clients love EMP Trust employee Onboarding software and our dedicated customer support.


"I feel we have a had a positive experience with EMP Trust and the customer service”

AnnaMarie Korach

Senior Recruiter 84 Lumber

12 Oaks Senior Living

“EMP Trust has allowed us to grow to 1200 employees, expand across 4 states while staying compliant ”

Misty Rountree

HR Manager 12 Oaks Senior Living

Empower Training

Empower Training

Manage employee training needs

Our employee Onboarding software gives you the ability to track and manage training needs for new hires as part of the onboarding process, provides training courses, assigns employees to specific courses, tasks and track completion via the new hire learning portal. Our training, programs integration provides a consistent process to manage new hire training, develop new skills and get them ready and productive from Day One. Training content, extensive course libraries, training videos with integration to Learning Management Systems are easily managed and updated within the solution.

Benefits Administration

Simplify Employee Benefits

Our employee Onboarding software provides employee benefits information, plans and choices for medical, dental, vision and voluntary benefits through our new employee portal. Employees and new hires can learn about and compare plans, link to online content and then sign up for benefits simplifying employee benefits administration for new hires.

Our employee Onboarding software provides employee benefits information

Pre-Employment Checks Background Checks & WOTC

Our employee Onboarding software provides integration with major background check companies and provides a single touch point to order background check, drug screening, skills assessments and view order status in near real time. Automated workflows simplify background checks processing and include employee consent Forms to comply with FCRA regulations. Work Opportunity Tax Credits (WOTC) and related Forms are built into the onboarding process, providing tax credit benefits with information flowing to integrated WOTC partners.

Offboarding & Life Events

Do more than onboarding with our streamlined off-boarding packages, employee transfers, mergers and acquisitions workflows providing a consistent process to automate all of your employee life events workflows and processes, allowing you to deliver the right employee Forms, content and information to the employees in a structured manner. Track completion of all tasks for various life events packages and get electronic document sign-off of key Forms in each activity package.

Employee Onboarding Integration

Integration with HRIS & ERP systems

We offer seamless integration with your HRIS & ERP systems, including PeopleSoft, Oracle, SAP R/3, internal legacy systems and 3rd party payroll vendors. Our HR framework and ERP adapters eliminate duplicate data entry and reduce errors or missing information. Our robust web services API and file based XML/CSV/Text allow bulk user integrations to and from your internal systems. Secure data transmissions using HTTPS, VPN and Secure FTP seamlessly will exchange information with virtually any internal system.

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Onboarding Reports & Dashboards

Reports to get unique views for each activity

Our dashboards, reports and comprehensive MIS reports provide unique views for each activity, task and Form status of the employee, department, and work groups. All reports can be extracted in various forms, including Excel, PDF, web archive and image formats. Key PII data are always masked to prevent inadvertent disclosure of sensitive information. Dashboards can be fully customized to each manager’s needs with the ability to get instant visibility for each location by any time frames. 

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