What is Employee Onboarding Software?

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The modern business landscape is evolving faster than it ever has before. In the past few years alone, a massive explosion in digital technology has reshaped nearly every aspect of how companies run and operate. One such aspect is the employee onboarding process. Every day, new software programs are being developed to accelerate and enhance how new hires integrate into the workforce. These programs are quickly becoming essential for companies looking to stay ahead in the competitive employment market.


How Does Employee Onboarding Software Work?

Employee onboarding software is designed to streamline the procedures and tasks that would typically be handled by a company’s HR department when hiring new employees. Modern onboarding programs can assist in automating anything from a simple “welcome to the company” greeting to employee payroll information. In addition, these software programs are highly customizable in most instances, so you and your new workers will only have to access essential information about your working environment.


Benefits of Using an Employee Onboarding Software

As it is, newly hired employees may feel uneasy about their new role in a company. Their focus may be taken away from orientation during the onboarding process and put on their own nerves. Fortunately, A well-equipped onboarding program is mutually beneficial to employers and their employees alike, meaning that all of the pressure is taken off the new employee, and you don’t have to take time out of your busy schedule to walk them through individual training tasks needlessly. Below are just a few benefits of upgrading to an electronic employee onboarding system.


For New Employees:


  • Streamlined training allows new hires to learn quickly and start producing sooner.
  • Electronic communication through the new hire portal provides instant clarification on company policies and procedures.
  • Digital onboarding allows employees to access orientation material at their own pace, allowing them to integrate into the working environment with a sense of confidence.
  • The Integrated human relations portal allows new hires to learn about and sign up for company benefits.


For Employers:


  • Time is money. Virtual training prevents you and your staff from taking time away from your workload to orient a new hire with company procedures.
  • The employee portal allows you to monitor the progress of a new hire’s training.
  • Go green. Using electronic forms allows your company to be more organized and cuts down on paper use as well.
  • Companies that use onboarding software allow their new hires to feel part of their culture, leading to higher employee retention rates.


Features of an Excellent Employee Onboarding Software

When looking at the different employee onboarding software programs on the market today, at first, they may all appear to be identical on the surface. After all, they all have the shared goal of making the onboarding process easier for employers and new hires. However, if you take a closer look at their features and what these programs are actually capable of, you will quickly see that not every piece of software is created equal.


What sets programs like EMP apart from the rest of the available solutions are the high-tech features that take the hiring process to the next level. Some of those features include:


  • New Hire Onboarding Portal

In addition to assisting in the paperwork process, the new hire portal feature on an onboarding software program allows your new employees to get up to speed with your current HR policies, access training material, sign up for company benefits, and learn about your organization’s culture. Additionally, as an employer, you also have the advantage of monitoring their training progress and directly communicating with them regarding any questions or concerns they may have.


  • Electronic Paperwork Management

A capable digital onboarding solution automatically maintains and updates all of your company’s important forms digitally, allowing you to manage crucial tax and payroll information for new hires easily. Some of the electronic forms provided through EMP include Form I-9, Federal and State tax Withholding forms, Direct Deposits, Paycheck forms, Beneficiary forms, Policy forms, References, and Employment and Credit check authorizations.


  • Pre-Employment Checks

Before you can bring an employee on board, you need to know who they are. Skill assessment, background checks, and drug screening are all integrated features of capable digital onboarding programs, eliminating the hassle of conducting these checks through a third-party company.


  • Multi-Language Support

More than ever, companies are discovering the benefits of utilizing a hybrid or remote workforce. Sometimes this means hiring employees that reside in other countries and speak a different language. Under normal circumstances, language barriers can be a nightmare when it comes to paperwork. However, modern onboarding systems like EMP use a state of the art translation technology that allows data to be processed and compiled in various languages.


  • HRIS & ERP system integration

While digital HR solutions can be used as stand-alone programs for new hire onboarding, they also integrate seamlessly with HRIS and ERP systems like PeopleSoft, Oracle, SAP R/3, and various 3rd party payroll vendors. This cross-platform compatibility helps to eliminate data duplication and reduces the likelihood of information loss.


Stay Ahead with Employee Onboarding Software from EMP Trust

The importance of an effective employee onboarding strategy can not be over-emphasized. One research study conducted by Brandon Hall Group discovered that “Organizations with a strong onboarding process improve new hire retention by 82% and productivity by over 70%.” 


It’s clear that in the ever-changing business landscape, priority needs to be given to training new employees. If you are looking to take your new hire onboarding to the next level, there has never been a better time to upgrade to a digital solution. EMP Trust provides state-of-the-art HR solutions to small local businesses along with some of the world’s largest fortune 500 companies. We would love to show you what a modern employee onboarding strategy could do for your organization. Click here to request a free trial today!

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