Choosing the Best ATS (Applicant Tracking System) for your Organization?

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An ATS (Applicant Tracking System) automates, streamlines, and simplifies an organization’s recruitment process. ATS helps you manage your end-to-end recruitment process from identifying an open job to hire. Move applicants through the recruitment funnel seamlessly, reduce costs, and time-to-fill job vacancy and get real-time reports and updates.


Benefits of using an ATS

  • Streamline and simplify your recruitment process
  • Mobile-friendly interface
  • Move candidates swiftly through the recruitment funnel
  • Hire better quality talent
  • Automate Job postings or post jobs with a single click
  • Share open jobs to social media channels instantly
  • Use AI for candidate rating and selection
  • Provide an improved and personalized candidate experience
  • Reduce cost per hire
  • Coordinate collective hiring and keep recruitment team in sync
  • Improve Brand equity of employer
  • Get notifications, alerts, and reminders for timely completion of tasks
  • Retrieve in-depth metrics with real-time data, updates, and reports
  • Streamline interview scheduling
  • Reduce time-to-fill and costs
  • Remove bias and avoid discrimination in candidate selection

ATS features for the HR department and staffing agencies


HR Department

HR department priority is to search, find, attract, hire, and retain the best resource for the organization, reduce time and costs, and provide an enriched applicant experience.


With ATS you can:

  • Customize career pages with employer branding to engage and attract talent
  • List open positions on the career page with a single click
  • Use inbuilt Job descriptions for a wide range of positions
  • Post your open vacancies to free and premium job portals. Automate job board posting
  • Leverage social media sharing and employee referrals using your current employees.
  • Use a resume parser than scans and updates information
  • Automated resume ranking, pre-screening questions/assessments, to select the right talent and eliminate misfits.
  • Screen candidates with pre-set criteria
  • Search a huge database of candidate profiles. Filter by skill, location, previous employment, experience to find qualified candidates.
  • Find the best candidates in the talent pool using skillset match
  • Use AI-enabled candidate selection to rate and rank candidates
  • Schedule your interviews using interview scheduler software
  • Notifications, alerts, and reminders for timely completion of tasks
  • Perform background checks
  • Integrate with your HRIS system

Staffing Agencies


For Staffing agencies, ATS gives you the ability to perform high volume hiring, filling multiple open positions with the right talent while reducing time and costs.


With ATS you can:

  • Process and fill multiple open positions at the same time
  • Perform high volume resume parsing within a short time
  • Screen multiple applicants with pre-set hiring criteria
  • Post to multiple job boards instantly with a single click
  • Share with internal and external networks with a single click. Perform social media sharing.
  • Retrieve data that provide insight into your hiring. Real-time reports, customized reports, and analysis into source performance, job boards, and bottlenecks
  • Search a huge database of candidate profiles using skillset match algorithms to find the right talent
  • Leverage AI-enabled candidate selection and skillset match to find suitable talent
  • Rate and Rank talent by relevance, experience, and skill
  • Send bulk emails with inbuilt email templates and conditions
  • Notifications, alerts, and reminders for timely completion of tasks
  • Nurture and built a relationship with candidates and track their status
  • Streamline relationship with clients

Why do you need an ATS?


An efficient ATS(Applicant Tracking System) has the ability to transform your recruitment process and make it more streamlined, simplified, and productive.


Companies with an Applicant Tracking System experience:

  • Greater efficiency in the recruitment process
  • Better quality of talent hired
  • Intuitive dashboard and real-time reports
  • Reduced time to fill an open position
  • Reduced costs
  • Increased hiring each month

How to choose the right ATS?


While selecting an ATS, ensure that the solution fulfills your firm’s specific requirements. The following steps help identify the specific needs of the ATS for your organization and industry.


Set the recruitment objectives for your organization

  • Analyze the number of new hires recruited each year 
  • List out the number of open positions currently in the organization.
  • Find out the Turnover rate in the organization (the percentage of employees in a workforce that leave in a year. Employees who leave/Total number of employees)
  • Evaluate the cost of turnover in the organization(Cost of turnover—all of the costs incurred for replacing an employee (e.g., recruitment costs, interview costs, training costs)
  • Measure the Time to fill—the number of days from the job vacancy to the time it is filled
  • Analyze Cost per hire—the cost of filling one position
  • Forecast the number of skilled resources to be hired in the next 5 years

Analyze your current recruiting process

  • Detail the recruiting process at the organization, specifying activities of the recruiter
  • Indicate the frequency of each of the steps involved in the workflow
  • Identify the organization’s strengths – What it does very well? What is its employee value proposition?
  • Identify third-party tools used in the recruitment process, such as LinkedIn, social media platforms, job boards, portals


Ascertain lags in the present recruitment process and identify the bottlenecks

  • Identify the core areas that require improvement
  • Identify stages where time and resources are invested the most
  • Determine features that are vital yet lacking in the present system

Prepare a need-based report

  • Outline the ATS system and its features as analyzed from the steps above
  • Pinpoint features that are vital and otherwise

Identify vendor

  • Share with solution providers the need-based report

How to identify the right ATS provider?


Before scheduling demos with ATS providers, and finalizing the right solutions manager for your organization, here are a few questions you would want to ask them.

  • Does the ATS solution have the required features to meet your requirement needs?
  • Does the vendor offer a free trial of the software? Can you use the solution to see if it works for your business?
  • Which are the notable clients that currently use the ATS?
  • Analyze a few customer references and reviews from existing customers of the ATS provider?
  • Is the vendor financially stable? Do they possess a healthy balance sheet?
  • Does the ATS satisfy the specific requirements of third part staffing and outsourcing firms?
  • How many staffing organizations utilize the ATS system?
  • Is the ATS mobile friendly? Does the ATS system have a mobile App, and can it be used across geographies specific to your organization?
  • Is there an open ecosystem that allows seamless integration with other partner solutions such as background check provider, onboarding, payroll, or HRIS?
  • Does the ATS have a search feature that is fast and provides accurate results?
  • Does the ATS provide a recruitment dashboard with insightful data, real-time reports, customized reports, and analysis into source performance, job boards, and bottlenecks?
  • Can the ATS handle bulk imports of data?
  • Does it offer an easy employee referral option with a single click?
  • How often is the ATS updated and improved upon? What are the investments made towards this and what kind of improvements have been made? Is the ATS scalable as the company grows?
  • What is the USP of the particular ATS system?
  • Can the ATS system provide a solution that provides a simplified workflow for HR managers? Does it provide a feature-rich front to back experience?
  • Does the ATS enrich the candidate experience? Is it easy for candidates to apply for jobs?
  • What support is provided for learning and understanding the ATS? Will, there be training programs to familiarize with the system?
  • To what extent is customization possible?
  • What customer support capabilities would be provided? Do they provide the necessary onboarding and training in the beginning? When an issue crops up, is there support available 24/7?


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