Better Workforce Management For Your Onboarding Process

EMP Trust’s employee task management solution is designed to maintain the fine balance between being productive and completing delegated tasks within necessary timelines while managing employee workload efficiently throughout the onboarding process. The platform recognizes that successful onboarding requires coordination of numerous tasks across multiple departments, stakeholders, and timelines, and that without proper task management, critical activities can be missed, delayed, or duplicated, resulting in poor new hire experiences and compliance risks. The task management tools help keep HR managers and team leaders on the same page throughout the onboarding process by providing a centralized view of all onboarding activities, their status, assigned owners, and due dates. This comprehensive approach to task management addresses both the tasks that new hires must complete themselves—such as filling out forms, reviewing policies, and completing training—and the tasks that others must complete on behalf of new hires—such as provisioning equipment, setting up system access, and scheduling orientation sessions. By managing all of these interconnected tasks within a single platform, EMP Trust ensures that nothing falls through the cracks and that all stakeholders understand their responsibilities and deadlines. The system’s ability to track task completion in real-time provides visibility into onboarding progress, allowing HR managers to identify and address bottlenecks before they impact the new hire’s first day experience. This proactive approach to task management transforms onboarding from a reactive, crisis-prone process into a smooth, predictable experience that consistently delivers positive results for both new hires and the organization.

EMP Trust provides comprehensive control over every step of the onboarding process by automating HR and IT processes to simplify routine tasks and administer key activities for new hires. This automation capability is essential because manual coordination of onboarding tasks is time-consuming, error-prone, and difficult to scale as organizations grow or experience high-volume hiring periods. The platform enables organizations to automate task assignments to key departments and managers based on the new hire’s role, location, department, or other attributes, ensuring that the right people are automatically notified of their responsibilities without requiring manual coordination by HR. Automated email notifications keep all stakeholders informed about new tasks, approaching deadlines, and overdue items, ensuring that tasks don’t languish unnoticed in someone’s queue. The system supports work collaboration by allowing multiple people to contribute to completing complex tasks, such as when IT needs to coordinate with facilities to set up a workstation or when HR needs to work with payroll to ensure proper compensation setup. Monitoring of tasks and activities provides real-time visibility into onboarding progress, allowing managers to identify issues early and take corrective action before they impact the new hire experience. A critical capability is ensuring that all the tools, equipment, and access are ready on the first day of work, which requires coordinating activities across IT, facilities, security, and other departments with different timelines and dependencies. By automating these processes and providing comprehensive monitoring, EMP Trust ensures that organizations maintain full control over the onboarding process rather than relying on informal coordination methods that break down as complexity increases.

EMP Trust’s task workflow tools are specifically designed to save time and improve efficiency by providing HR users with comprehensive capabilities to manage the complex web of activities involved in onboarding new hires. HR users can track tasks completed by employee, providing visibility into which new hires are progressing smoothly through onboarding and which may need additional support or follow-up. The system enables management of internal provisioning, such as ordering equipment, setting up workstations, creating system accounts, and issuing security badges, ensuring that all necessary resources are available when the new hire arrives. Schedule assignment capabilities allow HR to coordinate orientation sessions, training classes, meetings with managers and team members, and other time-sensitive activities that must be carefully orchestrated to create a cohesive onboarding experience. The platform supports management of internal tasks and workflow tasks across departments, recognizing that onboarding requires contributions from HR, IT, facilities, payroll, benefits, and other functions that may have different systems, processes, and priorities. Work groups can be assigned with email notifications and task alerts, ensuring that teams responsible for specific aspects of onboarding—such as the IT team that provisions all technology or the facilities team that prepares workspaces—receive consolidated notifications about all pending tasks rather than being bombarded with individual emails for each new hire. Internal jobs can be assigned for completion with multiple review and approval cycles, which is essential for complex tasks such as setting up compensation packages that may require approval from multiple levels of management or configuring specialized system access that requires security review. These workflow capabilities eliminate the manual coordination, follow-up, and tracking that traditionally consume significant HR time, allowing HR professionals to focus on strategic activities that add more value than administrative task management.

EMP Trust’s task management solution is designed to manage all internal and external tasks associated with HR, Operations, and IT to streamline the onboarding process, recognizing that successful onboarding requires seamless coordination across these traditionally siloed functions. The integration with HR functions ensures that tasks related to employment eligibility verification, benefits enrollment, policy acknowledgment, and other HR-specific activities are coordinated with the broader onboarding workflow, so that new hires complete these activities in a logical sequence rather than being overwhelmed with disconnected requests. Operations integration ensures that tasks related to workspace preparation, equipment ordering, security badge issuance, parking assignment, and other operational logistics are triggered at the appropriate time and tracked to completion, so that new hires arrive to find everything ready for them to be productive from day one. IT integration is particularly critical because technology access and equipment are essential for virtually all modern jobs, and delays in IT provisioning are one of the most common causes of poor first-day experiences. The task management system can trigger IT provisioning workflows automatically when a new hire is added to the system, assign tasks to appropriate IT personnel based on the new hire’s role and technology needs, track completion of tasks such as account creation, system access provisioning, equipment ordering and configuration, and software installation, and escalate overdue tasks to ensure that IT bottlenecks don’t delay the new hire’s start date. By providing this integrated view across HR, Operations, and IT, EMP Trust eliminates the coordination gaps that occur when these functions operate independently, ensures that dependencies between tasks are properly managed, and creates a seamless onboarding experience that reflects well-orchestrated collaboration rather than disconnected, siloed activities.

EMP Trust’s task management system provides comprehensive visibility and accountability throughout the onboarding process, which is essential for ensuring that all activities are completed on time and that stakeholders take ownership of their responsibilities. The system provides HR managers and team leaders with real-time visibility into the status of all onboarding tasks, allowing them to see at a glance which tasks are completed, in progress, or overdue, and which new hires are progressing smoothly versus those who may need additional support. This visibility extends across all departments and functions involved in onboarding, providing a holistic view that isn’t possible when each department manages tasks in their own systems or spreadsheets. The accountability mechanisms ensure that tasks are clearly assigned to specific individuals or teams, with due dates that reflect the urgency and dependencies of each activity. Email notifications and task alerts keep assigned individuals informed of their responsibilities and approaching deadlines, reducing the likelihood that tasks are forgotten or overlooked. For overdue tasks, the system can send escalation notifications to managers or other stakeholders, ensuring that bottlenecks are quickly identified and addressed. The ability to track tasks completed by employee provides accountability not just for internal stakeholders but also for new hires themselves, allowing HR to identify new hires who are falling behind on their assigned activities and proactively reach out to provide support or remove obstacles. The system’s reporting capabilities allow organizations to analyze onboarding task completion patterns over time, identifying recurring bottlenecks, departments that consistently struggle to meet deadlines, or task types that frequently cause delays, enabling continuous improvement of the onboarding process. This combination of visibility and accountability transforms task management from a reactive, crisis-driven activity into a proactive, data-driven process that consistently delivers excellent onboarding experiences.

EMP Trust’s task management solution is specifically designed to support the complex, multi-stakeholder workflows that characterize modern onboarding processes, where successful outcomes depend on coordinated contributions from numerous individuals and departments with different priorities, systems, and timelines. The platform supports assignment of tasks across departments, ensuring that HR activities, IT provisioning, facilities preparation, payroll setup, benefits enrollment, and other functions are all coordinated within a unified workflow rather than managed as disconnected processes. Work groups can be assigned to tasks, recognizing that many onboarding activities require team effort rather than individual completion—for example, setting up a new hire’s workspace might require coordination between facilities, IT, and security teams. The system supports multiple review and approval cycles for complex tasks, which is essential when activities require sign-off from multiple stakeholders or when tasks must be completed in a specific sequence due to dependencies. For example, system access provisioning might require initial setup by IT, security review and approval, and final configuration by the application owner before the new hire can be granted access. Email notifications and task alerts keep all stakeholders informed about their responsibilities and the status of dependent tasks, ensuring that handoffs between departments happen smoothly and that downstream activities aren’t delayed because upstream tasks haven’t been completed. The ability to define custom workflows based on factors such as the new hire’s role, department, location, or employment type ensures that each new hire receives the appropriate onboarding experience without requiring HR to manually customize the process for each individual. This sophisticated workflow management capability enables organizations to create standardized, repeatable onboarding processes that consistently deliver excellent results while still accommodating the variations needed for different types of employees, roles, and situations.