New Hire Onboarding Forms and Paperwork for 2024

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Welcome on board! EMP Trust is committed to equipping you with everything you need for a successful onboarding journey for your new hires.


EMP TRUST SOLUTIONS, LLC provides a cloud based SaaS Human Capital Management solution for employee onboarding, Form I-9, and E-verify for customers located in 54 countries in 17 different languages. EMP Trust HR’s employee onboarding software provides new hire forms with a standard new hire portal and branding with electronic Form I-9 and E-Verify.


We provide customizable electronic forms & an extensive set of forms library for onboarding packages with electronic signature capability across countries with multi-language support.


The platform helps create great new hire onboarding experiences globally. They provide customizable electronic forms, branded portals & onboarding packages with electronic signature capability across countries with multi-language support.

Prepare for your 2024 talent acquisition drive with our comprehensive New Hire Paperwork & Onboarding Forms. Each document is designed to uphold the highest standards of state and national law compliance, in addition to aligning with your company’s unique internal policies.


Our forms library includes crucial forms such as the Offer Letter, Background Check Authorization Form, and Employment Eligibility Verification (Form I-9), along with essential tax forms like the Federal Tax (Form W-4) and State tax withholding form (if applicable). We also provide an Equal Opportunity Data Form and a host of New Employee Benefits Forms.


Understanding our company’s policies and procedures is crucial to finding your footing. This is why the Employment Contract or Employment Agreement, Employee Handbook Acknowledgment, Policy Acknowledgments, and Emergency Contact Information are part of our initial paperwork.


To streamline your onboarding process further, we provide digitized versions of the Company Policies and Agreements, Employment Contract or Agreement, and Employee Handbook Acknowledgment. These digital forms also include the Policy Acknowledgments, Direct Deposit Form, Emergency Contact Information, and other miscellaneous forms that form an integral part of any employee onboarding process.


The era of paperwork is over, with our solution, you can automate your onboarding process. Our platform EMP Trust Onboarding solution offers features for digitized onboarding documents, e-signatures, self-service benefits enrollments, customizable templates, and more. Make the step towards hassle-free and efficient new hire paperwork and onboarding with us today.


Step into the future of onboarding with our 2024 New Hire Paperwork & Onboarding Forms. We understand the importance of compliance with both state and national laws, as well as the adherence to internal policies. Our comprehensive package includes an extensive range of documents:


  • Formal Offer Letter
  • Background Check Authorization Form
  • Drug Testing Consent Form
  • Employment Eligibility Verification (Form I-9)
  • Federal Tax Forms (Form W-4)
  • State Tax Withholding Form
  • Equal Opportunity Data Form
  • New Employee Benefits Forms
  • Direct Deposit Form
  • Company Policies and Agreements
  • Employment Contract or Agreement
  • Acknowledgment of Employee Handbook
  • Policy Acknowledgments
  • Emergency Contact Information
  • And, Other Miscellaneous Forms

Features and Benefits

  • Form I-9 Compliance and E-Verify

Fully integrated Form I-9 provides all required compliance checks and data, and rule validations for sections 1-3 with required reminders, email notifications and dashboards to fully comply and provide USCIS detailed reports. Support for remote hires and I-9 audit remediation tools

  • HR Compliance

You get compliance with US Federal, State & County laws, regulations, and notices including Form I-9 and DHS E-Verify updated including W-4, State Withholding forms, Local state and county legal notices updated for all 50 states. Get EEOC, OFCCP and Veterans forms and reports as part of the package.

  • Employee Handbooks & Policy Updates

Track all annual notices and Handbooks, changes to HR policies, and ensure your company is fully protected with employee signatures on core HR policies and employee handbooks.

  • Manage Multiple New Hire forms and Packages

You can manage multiple new hire forms and hiring packages including offer letters, benefit and compensation letters, NDA, Non-Competes, and more custom forms, and tailor your new hire forms and information by employee position, location, and job title.

  • Task Management

Simplify your internal onboarding tasks and workflow approvals with status tracking, email notifications, and alerts. Our process will manage all internal and external tasks associated with the new employee onboarding process. Provide standard tasks with templates and allow your team to create any custom tasks with required workflow notices and approvals

  • Flexible Workflows and Configuration

Configure the system to fit your needs. Systems allow each company to configure and set up workflow notices custom forms and fields on demand. The solution is available as one complete platform or separated by the modules and processes you need.

  • Employee Onboarding & Task Automation

EMP Trust Solutions provides a paperless automated system for new hires to complete their onboarding forms. Using the platform, new hires can complete their forms online; speeding up the hiring process and reducing the number of errors in onboarding.

  • Electronic Form I-9 & E-Verify

Fully electronic Form I-9 allows new hires to complete Section 1 and HR users to complete Section 2 after reviewing supporting documentation to show work eligibility. Manage all re-verifications and rehires with status reminders and email notifications to users and managers. Provides remote agent and Form I-9 remediation support. Manage compliance, reduce errors and the risk of fines, and provide any required documentation for any audit with a single click export of all forms. Provides all required audit trails, reports, and dashboards with workflow notices.

  • Customized User Experience

Customize the look and feel of the application with a customized branded portal. Embedded and complete with your organization’s logo, theme, and culture. Organize information for new hires to view based on the job position, location, and hire type to provide all required information, including teams, organization structure, add a mentor, and provide information on benefits and campus. Let them know what a typical first day or week or 30 days will look like. Provide orientation videos and welcome messages from the CEO, Team leads, and more.

  • WOTC & Background Checks

Fully integrated onboarding software with multiple WOTC, background verifications, and skill assessment providers.

  • HRIS and Payroll Integrations

Automate your onboarding process with fully integrated Applicant Tracking, HRIS, Benefits with major ERP & Payroll systems.

  • Manuals, Training Videos, and Help Desks

Online context-sensitive help, guides, self-paced training videos, and a help desk that allows users to learn the solution. With the added benefit of a dedicated support team providing 24/7 support.

  • Electronic Forms with E-Signatures

All required forms, including Form I-9, W-4, State tax forms, Wage notices, State legal notices and local tax forms, along with your HR Policy sign-offs, employee handbooks, are included as easy-to-use e-forms that can be completed used any device – phones, tablets and computers are supported across all browsers. All forms are mobile friendly

  • Employee Handbooks & Policy Manager

Manage ongoing policy changes, an employee handbook with required electronic signatures, & policy sign offs across your entire work force. Provide handbooks in multiple languages. Create and update policy with easy to use word editors

  • Empower Training

Setup and manage training schedules, assign training types and completion dates for each employee. Setup training courses by each employee for first day readiness. Manage employee training needs by adding videos and course content or link training events to your Learning Management System.

But that’s not all! Aimed at streamlining your onboarding process, we are a pioneer in digitized onboarding. This brings you features like automated onboarding documents, e-signatures, self-service benefits enrollments, and customizable templates. Our new hire paperwork & onboarding forms 2024 solution is designed to simplify and expedite the onboarding process, allowing you to focus on welcoming your new team members.

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