Elevating HR Processes: The Best Employee Onboarding Software 2023

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In the dynamic corporate landscape, a streamlined onboarding process is key to enhancing employee retention, driving productivity, and fostering a positive organizational culture. To simplify this crucial task, we’ve gathered some of the top employee onboarding software platforms in the market, including EMP Trust, HireOnboard, Bamboo HR, GoCo, Zavvy, and Freshworks. 

What constitutes top-notch employee onboarding software?

There’s an abundance of tools and applications offering employee onboarding capabilities. While it’s a standard feature in most HR systems, it often lacks depth and the ability to truly engage employees. Our aim is to identify the most engaging and effective onboarding tools available. Here are the key aspects we considered during our analysis: 

  • Simplicity of use:

    Whether you’re integrating one or multiple new hires, the onboarding tool should be intuitive. It should streamline your process and make it simpler, not introduce complex steps, confusing navigation, or difficult procedures.

  • Automated processes and workflows:

    Automating parts or all of your onboarding procedures saves valuable time and ensures a consistent experience for all newcomers. We focused on platforms that enable us to establish a system or workflow that can be replicated time and again. 

  • Personalization capabilities:

    Having set processes is important, but making the experience feel unique and personal is equally crucial. From image uploads to dashboard customization, these software’s offer ways to make a lasting impression through personalization. 

  • Self-service options:

    Newcomers should be able to find and upload documents quickly and hassle-free. We prioritized software’s that provide self-service features, aiding new hires in understanding your company and navigating the onboarding process with ease. 

  • Culture and engagement elements:

    Undergoing a digital onboarding process can sometimes feel isolating. Hence, we looked for software’s with features that help encapsulate your company culture via presentations, quizzes, and updates. Some of these softwares excel in certain areas more than others. There are apps that create an exciting, fun, and engaging environment, while others help refine your onboarding workflows, making them a pleasure to execute. 

EMP Trust 

EMP Trust provides an all-inclusive onboarding solution that transcends traditional HR tasks, emphasizing on creating a warm and welcoming ambiance for new hires right from the start. 

With EMP Trust, businesses can automate the majority of the paperwork associated with onboarding. Its standout feature—electronic Form I-9 compliance—enables companies to effortlessly meet legal requirements. 

One of the unique aspects of EMP Trust is its capacity to customize workflows based on specific criteria like job role, location, or department. This customization results in a tailored onboarding experience for each new recruit. EMP Trust isn’t just software; it’s a comprehensive platform for managing HR tasks, ensuring compliance, and leaving a lasting impression on newcomers. 


HireOnboard, another excellent tool, focuses on automating and simplifying the onboarding process. Known for its intuitive interface and customizable features, it enables businesses to adapt the software to their specific needs. 

HireOnboard serves as a centralized hub for all onboarding-related activities. From background checks to training modules, everything a new hire needs is conveniently located in one place. Additionally, its mobile-friendly design means employees can complete tasks and access vital information anytime, anywhere. 

Communication is also a key feature in HireOnboard, with automated reminders and notifications keeping everyone engaged in the onboarding process informed and updated. 

 Bamboo HR 

Bamboo HR is a comprehensive HR platform offering an extensive onboarding solution. Its user-friendly interface ensures smooth navigation, and automated workflows significantly streamline the onboarding process. 

Bamboo HR stands out for its personalization capabilities. You can customize nearly every aspect of the onboarding process, from welcome emails to task lists, making each new hire feel special and valued from day one. 

It also excels in providing self-service options. New hires can easily access and complete necessary documentation, allowing HR to focus on other important tasks. 

When it comes to culture and engagement, Bamboo HR allows you to integrate elements of your company culture into the onboarding process. This helps new hires feel connected and part of the team right from the start. 


GoCo is a modern, intuitive platform that offers a digital onboarding experience.  It allows new hires to fill out all their information online, reducing the need for paperwork and manual data entry. It features customizable onboarding templates and checklists, which can be tailored to meet your company’s specific needs. Additionally, GoCo includes essential HR tools such as benefits administration and time tracking, making it a versatile solution for businesses of all sizes 


Zavvy, on the other hand, reimagines the onboarding process by introducing gamification. Its interactive platform makes the onboarding process enjoyable and memorable for new hires. With Zavvy, you can build custom onboarding journeys that include quizzes, learning modules, and social engagement features. This unique approach helps increase employee engagement and productivity from day one while giving them a taste of the company culture 


Freshworks is more than just an onboarding software; it’s a full-fledged HR suite designed to manage every aspect of the employee lifecycle. Its onboarding module allows HR teams to create personalized onboarding experiences for each new hire, fostering a sense of belonging from the start. Freshworks also offers a range of HR tools, including applicant tracking, performance management, and employee engagement, providing a holistic solution for your HR needs. 

Wrapping Up 

The right onboarding software can significantly influence a new employee’s perception of your company and their ability to transition into productive team members. EMP Trust, HireOnboard, Bamboo HR, GoCo, Zavvy, and Freshworks offer robust, user-friendly platforms tailored to various business needs. By eliminating time-consuming processes, these platforms allow HR teams to focus more on crafting a memorable and engaging experience for new hires. 

Remember, the best onboarding software is the one that aligns with your company’s unique needs and objectives. Take the time to explore your options and make an informed decision. Here’s to smooth onboarding! 

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