No Matter Where They Work, Get Remote I-9 Verification

EMP Trust’s I-9 Remote Verification process follows a simple three-step approach designed to make onboarding remote employees easy and compliant. First, your new recruit or rehire completes Section 1 from almost any device using mobile-friendly technology, with integrated instructions that help prevent frequent mistakes and enhance Form I-9 accuracy. Second, with EMP Trust’s nationwide network of remote agents in all 50 states, your employee has the freedom to choose a convenient time and place for Form I-9 verification. Third, the authorized Form I-9 representative personally interacts with your employee to complete Section 2, making it possible to submit the employee’s I-9 paperwork more quickly, easily, and accurately while maintaining a comprehensive audit trail. This cloud-based, fully-automated system offers a network of remote offices and notary agents, helping to save time, reduce costs, and eliminate non-compliance.

Remote I-9 verification services provide numerous advantages for organizations with distributed workforces. The services reduce the stress of paperwork for recruiting managers and HR teams by providing easier Section 2 completion for new recruits, rehires, and reverifications. The mobile-friendly remote I-9 solution integrates with your existing HR platform, lowers costs, and makes recruiting simpler by removing logistical problems and eliminating audit risks. You can use EMP Trust’s I-9 expertise to onboard multiple new recruits simultaneously, allowing HR to better focus on other strategic issues. The solution enables you to hire from any location at any time, with help and instructions from the intuitive system that allows you to complete I-9s efficiently so that your new hires can get to work fast. Additionally, solution specialists provide necessary training, product updates, webinars, and access to resources to ensure your team is fully supported.

EMP Trust offers multiple hassle-free options for completing Section 2 with face-to-face document verification, accelerating the hiring process for remote employees. You can request the remote hire to choose someone to be a self-registered agent, or you can assign any employer-authorized agent to complete the verification. Alternatively, you can use trained agents such as N3 Notary Network, which has agents available in every state to meet with the employee conveniently. Employees can also schedule a visit to a physical location through EMP Trust’s PAN (Physical Access Network) integration, providing access to the closest I-9 verification center. Regardless of which option you choose, authorized representatives must physically examine each document presented to determine if it reasonably appears to be genuine and relates to the employee presenting it, ensuring compliance with USCIS requirements.

EMP Trust’s remote I-9 solution includes robust features to help you adhere to I-9 processing timelines for new hires, including remote employees, as per USCIS guidelines. The system provides task notifications, alerts, and reminders at every juncture across all sectors to ensure that your company processes I-9s within the stipulated timelines. The intuitive system provides help and instructions to complete I-9s efficiently, preventing delays that could result in compliance violations. With 24/7 support available through the Support Center, you can resolve bottlenecks and get answers to commonly asked questions to simplify the process and keep everything on track. This comprehensive timeline management helps you avoid penalties associated with late I-9 completion while ensuring new hires can begin work as quickly as possible.

EMP Trust HR provides instant E-Verify integration as part of the remote I-9 verification solution, allowing you to check the employment eligibility of remote hires seamlessly. Once a Form I-9 is submitted through the I-9 platform, all data is securely submitted to E-Verify for verification within seconds. This instant connection eliminates the need for manual data re-entry and separate E-Verify submissions, streamlining the entire verification workflow. The automated integration ensures that employment eligibility verification happens quickly and accurately, reducing processing time and allowing new hires to begin work sooner. This seamless E-Verify integration is particularly valuable for remote hiring scenarios where speed and accuracy are essential to maintaining compliance while onboarding distributed team members.

EMP Trust’s Remote I-9 Solutions implement strict and rigorous federal security measures to provide secure and safe data transactions. The fully secure platform sends access credentials to notary agents or self-registered agents to ensure security at every step, with emails sent to new hires containing unique usernames and passwords along with links to complete Section 1, and secured login credentials sent to Notary Network Agents to complete Section 2. You gain secure access with unique login credentials, can run reports, and manage permissions for new hires and agents with clear audit trails. The platform offers configurable reporting options that provide actionable, insightful, and comprehensive reports, with the ability to perform audit trails and assign role-based user access and permissions for administrators, as well as filter Form I-9s by location. Documents are uploaded and captured securely with the click of a button and saved to the database. Electronic signature options allow new hires and agents to sign the Form I-9 using a mouse, stylus, or finger (on tablets), or click to sign to attest that the information is correct, all while maintaining security and legal compliance.