Digital transformation is the change associated with the application of digital technology in all aspects of human society. Digital transformation can also be explained as the the concept of going paperless which affects small and big businesses and every segment of society including government, media, art, medicine,and science. Internet of Things, Cloud Computing, Digital Analytics and Big data are some of the recent innovations that made a strong impact. Digital transformation has created unique marketplace challenges and opportunities and organizations have to be flexible to adapt to the changing technologies.
Onboarding is about putting the new hire in the best position to be able to contribute to the organisation. This would include acquiring the needed skills and knowledge during the initial stage. Onboarding decides how fast an employee can adapt and integrate to the new organization and start contributing by making a tangible difference. Bringing the new hire upto speed and giving them the skills to perform their specific jobs and focusing on important business practices are some of the key aspects.
How Digital has impacted the new hire onboarding process
- Use of Digital Analytics
Digital analytics is the advanced use of data from your business and the competition to improve business processes. Careful analysis of data about new hires will help to implement strategic steps to improve productivity of new hires and reduce mediocrity. This could include simple aspects such as online feedback form on the current onboarding methods.
- Electronic Onboarding of New Hires
Fully electronic onboarding provides smart & custom e-forms with electronic signatures and reduces paper works. Go paperless and automate all your tasks and paperwork. Form I-9, E-Verify, W-4 are all filled electronically by new hire and signed using digital signature further simplifying and streamlining the onboarding process. Form I-9 is audited electronically. As a result redundant methods in onboarding are eradicated giving way to easier set of processes for HR and new hire saving both time and cost.
- Pre-Boarding Formalities
Sending a Customized e-mail to welcome the new hire. Sharing the task and responsibilities for the first week and month prior to joining. send out a customized package that includes the job description, organization heirarchy, mission, vision and values statement, incentives and benefits. Also share an e-employee brochure prior to joining.
- Automating Job related Training
Electronically assigning a E-mentor to train the new hire in the new role so that he/she can align himself with the organisational objectives. Setting up a video call with the team. Handing over an E-book and E-newsletter for initial learning phase of new hire. Sending videos or podcasts about the new job functionalities.
- Establishing Social Connect
Creating a Social networking group and inviting your new hire to join online social community of new hires helps him/her to know what to expect at the workplace and helps in solving complex problems or contingencies that may arise at the work place. He/She can ask questions, seek counsel and get advice whenever required. They can get tips from other employees who went through a similar experience to theirs and how they overcame the challenges.