The HR Policy Manager You've Been Waiting For

EMP Trust’s HR Policy Hub is a comprehensive HR policy management software solution designed to keep every employee in your organization on the same page. The platform allows you to easily create, approve, and distribute all of your HR policies with a streamlined Policy Manager solution. You can manage the creation, management, approval, and distribution of HR policies to your entire workforce with one click, making policy administration efficient and hassle-free. The Policy Hub simplifies the entire policy lifecycle by providing tools to create policies, route them through approval workflows, distribute them to relevant employees, track acknowledgments and signatures, and maintain version control as policies are updated. This centralized approach ensures that everyone in the organization is always working with the most current policies and procedures.

The HR Policy Hub provides robust tracking and compliance capabilities to ensure all employees acknowledge and sign required policies. The platform allows you to track all the required employee signatures for any HR policy changes and send friendly reminders to those who still need to sign. You can monitor, track, and review reports for the status of every employee signature, giving you complete visibility into policy compliance across your organization. The system enables you to communicate with employees with a single click or automate communication regarding policies needing legally binding electronic signatures. You can also alert team managers to remind those yet to sign off on policies, ensuring that policy acknowledgment doesn’t fall through the cracks. This comprehensive tracking ensures you can demonstrate compliance during audits and that all employees are aware of and have acknowledged current policies.

The HR Policy Hub helps you keep policies current with changing local, state, and federal regulations through several key features. The platform simplifies the policy lifecycle, making it easy to update policies as regulations change. You can keep employees updated with any changes in HR policies and handbooks through automated distribution and notification features. EMP Trust offers a secure, cloud-based solution to manage policies, regulations, and procedures across their entire lifecycle, ensuring that you can quickly respond to regulatory changes. The system maintains version control so you always know which version of a policy is current and can track when changes were made. This proactive approach to policy management helps you stay compliant with evolving regulations and ensures that your workforce is always informed about the latest policy requirements.

The HR Policy Hub includes built-in, customizable templates that allow you to build and design your employee handbook efficiently. All of the HR Policy Hub templates are user-friendly and mobile responsive, ensuring that employees can easily access and review policies on any device. These templates provide a starting point that you can customize to reflect your organization’s specific policies, culture, and branding. The platform’s intuitive design makes it easy to add, remove, or modify sections of your handbook, incorporate your company’s visual identity, and organize policies in a logical structure. Once created, you can distribute the handbook to all employees with a single click and track who has received and acknowledged it, ensuring complete coverage across your workforce.

The HR Policy Hub improves collaboration and engagement while increasing productivity through several key features. The intuitive platform guides new hires through required policy acknowledgments, allows teams to collaborate on policy creation and approval, and engages with all employees through automated communications. The system streamlines, simplifies, and automates time-consuming tasks to help teams work better, eliminating manual tracking of policy distribution and acknowledgment. The secure cloud repository ensures that leading businesses can trust EMP Trust HR’s solution to safeguard confidential data and securely transfer files and documents. The user-friendly navigation combines functional capabilities and ease of use with enterprise-grade capacity to create an enriched experience for both employees and the HR department. These features work together to reduce administrative burden and allow HR teams to focus on strategic initiatives rather than manual policy management tasks.

The HR Policy Hub offers seamless integration with other HR platforms with minimum complexity, providing enhanced value to users. This integration capability means that policy data can flow between the Policy Hub and your other HR systems, such as your HRIS, onboarding platform, or learning management system. For example, when a new employee is added to your HRIS, they can automatically be enrolled in required policy acknowledgments through the Policy Hub. Similarly, policy acknowledgment status can be reflected in employee records across your integrated systems. The platform’s integration approach ensures that policy management doesn’t exist in a silo but is connected to your broader HR technology ecosystem. This seamless integration reduces duplicate data entry, ensures consistency across systems, and provides a unified experience for both HR teams and employees.