The onboarding process is a defining moment for the new hire and the organisation. Onboarding can be nerve wracking for both the new hire and the organisation. The first few days is a real test for the new employee and will decide whether his professional career in the organisation is headed for a sprint or a marathon. The initial few days most importantly the first day and week can be a deciding factor for the new hire and should be utilized to ease the employee into the new organisational setup and culture. Focus should be on making sure that the employee has a good initial outing at the new work place and he feels comfortable and welcome at your organization. The organisation should go out of the way to make the new hire feel special and happy to be part of your organisational setup.
We list out top 10 Must-do’s to ensure a successful onboarding process.
- Do send a welcome letter / email to greet your new hire. Keep the letter personalized, welcoming and engaging.
- Do outline the company goals, its mission and vision.
- Do connect the employee to the manager and HR personnel.
- Do reiterate benefits and package, and explain roles and responsibilities providing a more detail job description.
- Do provide access for the new hire to the employee portal and walk him/her through the processes needed to complete and submit paperwork and compliance related forms.
- Do provide details including the “when, where and how” of reporting to work. This could include even the office dress code, parking instructions, other unofficial norms at works. Also provide a guided tour of the office space.
- Do prepare the new hire’s work station with all the tools in place, ready and available.
- Do assign a buddy at work for the new hire, and brief that employee of his role.
- Do inform team members and other stakeholders of new hire joining details, and get them onboard in making the new employee feel welcome.
- Do communicate the first day/ week itinerary. Briefly mention the duties and responsibilities of the new job along with the expectations and key performance indicators.